Annual Parish Council Meeting

AGENDA1) Election of Chairman
To nominate Chairman & sign the Declaration of Acceptance of office
2) Election of Vice-Chairman
To nominate Vice-Chairman & sign the Declaration of Acceptance of office
3) Apologies for absence
4) Declarations of interest
Members should declare personal or prejudicial interests in any items on the agenda. It is a requirement of the Parish Council (Code of Conduct) that declarations from a Member include the nature of the interest and whether it is pecuniary or an interest other than pecuniary. In the case of a pecuniary interest being declared, the member must disclose the interest and withdraw from the meeting when the item is discussed.
5) Delegation of powers and continuation of quarterly meeting schedule
To consider previously delegated powers and quarterly meeting schedule
6) Minutes of the meeting held 9 January 2023 – for acceptance
9) Councillors’ Reports – to receive brief reports not on the agenda
10) Annual Review of documents
a) Annual Review of Standing Orders & Financial Regulations– for consideration
b) Annual review of financial risks & internal controls – for consideration
c) Annual review of asset register – for consideration
d) Annual review of insurance – for consideration
e) Communication Policy – for consideration
f) Social Media Policy – for consideration
g) General Privacy Policy – for consideration
h) New Code of Conduct – for adoption
11) Finance matters
a) Payment list to date – for acceptance and approval
12) End of Financial Year 2022/23
a) End of year 31 March 2023 reports – for acceptance and approval
b) Annual Internal audit report 2022/23 – for acceptance and approval
c) Completion of Annual Return 31 March 2023 – for resolution
i) Section 1 – Annual Governance Statement for Easton Parish Council
ii) Section 2 – Accounting Statements for Easton Parish Council
13) Updates
a) Planning matters
b) Other
14) Urgent Correspondence – if any
MAXIMUM EXPECTED MEETING TIME IS ONE AND HALF HOURS